Sick of all the paperwork you face every day at work? This is, of course, a bigger problem in some industries and careers than others, and you will also find that you have an excessive amount of documents and contracts to take care of if you are the business owner. Do you ever wonder if there is any way you can cut all this paper out of your life? Well, there is! It is certainly easy to reduce all your paperwork. You just need to follow these great tips.
Invoice By Email
Do you have lots of files and binders that are full of paper invoices that you have sent out to your clients and customers? I bet you also have full files of invoices that your suppliers have sent you as well! All in all, that’s a lot of paperwork that is taking up important storage space. So, why not start invoicing by email? Your customers and clients won’t mind receiving electronic invoices, and your suppliers will also be happy to email you your invoice. In fact, some supply companies offer discounts for their clients who go paperless.
Use Document-Management Software
It’s also possible to digitize all of your other documents and contracts and move them onto your computers. To do this, you just need to use DataServ or another document-management service. Most of these come in the form of computer programs and software. There are also some ways you can use cloud technology to organize and store your digital paperwork.
Did you know that it is also possible to digitize your payroll? Yep, and it is super easy too! The whole payroll process produces an excessive amount of paperwork, and sorting all of this out can often slow down the payment process, which can frustrate employees. So, you should try and digitize this whole process. Not only will it speed things up for your employees, but it also means that you and your HR department don’t have to deal with quite so much payroll-related paperwork anymore!
Get An Online Diary
Would you be lost without a diary? This is an important tool that can help you stay on top of all your tasks and responsibilities at work. But it can also increase your paperwork too! It’s a good idea to switch to an online calendar or diary instead. These online calendars can be easily linked to your smartphone so that you can view a current version on either your phone, laptop, or tablet device. But it is also much easier to move your meetings and appointments around if anything changes – you won’t have to resort to scribbling things out in a paper diary! Plus, there is no way you can lose or misplace an online diary!
As you can see, there are lots of ways you can try and go completely paperless at work and in your personal life. You just need to utilize tech and online tools as often as possible! Why not give it a go?!