6 Office Maintenance Tasks That Often Get Forgotten
Keeping your office well maintained could be important for your productivity and company image. Most business owners have the basics covered such as cleaning desks, vacuuming the carpet and replacing printer ink. However, there can be other tasks that get forgotten. Below are some of the office maintenance tasks that are often overlooked.
Cleaning windows
If your office windows are dirty, it could have a negative impact on your company image. Cleaning windows is a job that many business owners overlook – especially the outside of windows. Consider scheduling some time to clean your windows or consider hiring a window cleaning company to clean them (this is recommended for upper story windows).
Servicing your HVAC
Commercial HVAC should be serviced on an annual basis. This is to make sure that it’s working efficiently – air filters and condenser coils can get dirty over time, which could result in you pumping dirty air around your office, plus you’ll be using up more energy to reach the right temperature. You could also detect any major faults early before your HVAC breaks down completely. Spring is usually the best time to schedule a HVAC service.
Testing smoke detectors
Having a worker smoke detector is a legal safety requirement. Most offices have smoke detectors installed, but they aren’t regularly tested. If the batteries die or there is an electrical fault, it’s possible that your smoke detector may not go off in the event of a fire. This is why it’s so important to test smoke detectors on a regular basis.
Cleaning telephones and keyboards
Telephones and keyboards are handled throughout the day. This can result in them accumulating germs, which employees may spread to one another. Dirty keyboards and telephones are thought to be a big spreader of illness in offices. Most companies clean desks regularly but tend to clean around telephones and keyboards. Make sure to clean these pieces of equipment on a regular basis.
Cleaning security cameras
Many business owners that have security cameras rarely ever check them until there’s an incident. However, it’s important to check security cameras regularly to make sure that the picture quality is good. Dust or cobwebs can distort the view of cameras, making footage unusable. Consider whether your security cameras need to be cleaned – it’s something you’ll wish you had done if there ever is an incident.
Organizing digital clutter
Many companies are good at organizing physical clutter, but they often overlook digital clutter. Messy computer filing systems can affect productivity by making it harder to find the right information. There could also be unused files and programs taking up storage space, affecting the speed of your computers. Take the time to sort through files and programs, deleting anything that you don’t need and putting stray files into the right folder. This could also be a good time to organize your inbox if you haven’t done so already – email folder systems can greatly improve productivity, allowing you to sort emails by urgency.