The Ultimate Guide to Buying the Best Printer, Copier and Scanner
A printer is basically a device that transforms and transfers the text and graphics output from a computer to paper. The purpose of a copier is to transfer the documents directly onto paper and at times copy large volumes at a go, without going through a computer. A scanner, on the other hand, is used to create digital versions of those documents that are there on the computer. The scanners and the copiers operate almost in the same way, only they differ in their output.
Smart Buy for you:
There are a wide variety of printers, copiers, and scanners available in the market that you can to from. Listed below are some steps to guide in buying the best printers, copiers, and scanners:
- First of all, you should be aware of the kind of operating system that is installed on your computer. Not all printers, copiers and scanners support all the operating systems.
- Secondly, decide on the kind of printer, copier, and scannerthat you want to purchase. Always go for the latest technology that has the ability to complete the work with precision.
- Thirdly, you must set a budget. It is advisable, to be realistic with your purchase without over spending.
- Once all these three aspects are properly looked upon, you can now proceed to the features that you want in your printer, copier or scanner and the ones you do not want.
- At this stage, you should question yourself about the reasons why you need a printer, copier or scanner for. If your use is limited you may buy the one with limited features, best suited to your needs. However, if you need it for commercial use, choose the one that is powerful and functional enough to carry out a huge amount of work.
- In case of a printer you must follow the following factors before making a choice:
- Resolution – It refers to the number of dots printed by a printer in a square inch. If you want your print outs to be of higher resolution go for a higher end model.
- Operating cost – Since the ink cartridges of a printer must be kept on changing from time to time. You must calculate the cost of ink cartridges and paper beforehand.
- Speed – If you will be printing a large number of documents in black and white, keep in mind the volume of print out before making a purchase.
- Warranty – Always buy a printer that comes with a warranty of minimum one year.
- While buying a copier the following aspects are to be looked into:
- Total output – Do ensure that your copier is able to handle a large volume of printing if it is to be used in an office.
- Black and white or colored – Go for a black and white copier if you do not need any colored output from it.
- Multifunction Products – A multifunctional copier can carry out all the tasks of scanning and printing along with having basic photocopying features.
- Warranty – Do check if the copier comes with a warranty period.
- While buying a scanner keep in mind the following things:
- Speed – Enquire on the number of pages a scanner can handle per minute. If your work involves dealing with large volumes of paper, go for the one with the fastest speed.
- Print/copy/fax – Go for a combination scanner that has the provision of print, copy and fax as well if you want all such facilities.
- Resolution – If you want to work with photos choose a scanner with higher resolution.
- Warranty – Do check if the scanner comes with a warranty period.
A printer, copier, and scanner are an essential part of any small or large scale business. Hence, enquire well before making such a purchase. Be it home or school or office, we need printers and scanner everywhere. It is a one-time investment so why not make a smart purchase.